Commissioners Court Resolution Amending Established Methods for Submission of Public Information Requests by Electronic Mail
A public information or open records request is a request for public information contained in the files or records of a Texas governmental agency. Open records or public information requests are governed by the provisions of the Public Information Act, located in Chapter 552 of the Texas Government Code. Additional information regarding public information requests and the Public Information Act may be obtained by consulting the Texas Attorney General Public Information Handbook.
A public information or open records request must be for the inspection or copies of an existing document or record. An agency is not required to generate a new document to respond to an information request. An agency is also not required to answer questions to respond to an information request.
Procedures to Obtain Public Information
- Submit your written request for information by mail, by in person delivery, or by using the county’s web portal to submit an emailed request to the appropriate Angelina County official or department.
- Include a clear, detailed description of the requested information, sufficient to enable the county official or department to accurately identify and locate the information.
- Provide your name and an accurate mailing address and/or email address so that the requested information can be delivered to you by the county official or department.
Requests Submitted by United States Mail. To submit a public information request to Angelina County by mail, please click on the link below to obtain the county’s public information request form. This form should be printed, completed and then mailed to the county official or department that is the custodian of the requested records. You can find the mailing addresses for county officials and departments here.
Requests Submitted in Person. To submit a public information request to Angelina County in person, please click on the link below to obtain the county’s public information request form. This form should be printed, completed and then delivered, in person, during regular business hours, to the office of the county official or department that is the custodian of the requested records.
Requests Submitted by Electronic Mail. To submit a public information request to Angelina County by electronic mail, please click on the link below for “Web Portal Submissions”. Once you have accessed the county’s web portal, the electronic request form which appears should be completed and then submitted to the county official or department that is the custodian of the requested records. You will find a list of county officials and departments, referred to as “Recipients”, contained within the web portal form. Please select the appropriate official or department from this list and the electronic request will automatically be submitted to the selected official or department.
You can access the web portal submission at the below link.
You can access the county’s public information request form at the below link.
Angelina County requests that you submit all electronic requests for public information through the above listed web portal submission link. Information requests, submitted through the web portal, are clearly designated as such, promptly logged into the county system and can easily be tracked and responded to by the appropriate county official or department.
However, some county officials and departments have also designated a separate email address which, if necessary, can be utilized for the submission of public information requests. These designated email addresses and the corresponding county official or department are listed below:
County Attorney: email@example.com
Commissioner’s Court: firstname.lastname@example.org
Email submissions to a county official or department with a designated email address must be submitted to the designated email address and may not be submitted to any other email address. Email submissions to any other email address will not be accepted, considered or responded to by the county official or department.
Email requests to a designated email should include the following phrase in the subject line: “Public Information Request.”
Email requests submitted to an email address are limited in size to a single page of typed text. Requests exceeding this size limitation will not be accepted, considered or responded to by the county official or department.
Do not send attachments with your email request other than an official public information request form. Attachments will not be accepted, opened or considered by the county official or department in connection with the public information request.